Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully resulting from poorly named or outdated library names? Look no additional! Modifying doc library names is a vital side of knowledge administration, serving to you preserve group and improve person expertise. Whether or not it’s worthwhile to right a typo, align with evolving enterprise wants, or just enhance readability, understanding find out how to edit doc library names is crucial for any SharePoint administrator or person.

This text will information you thru the step-by-step technique of enhancing doc library names, offering clear directions and useful suggestions to make sure a seamless expertise. We’ll cowl all the things from figuring out the suitable permissions to understanding the potential impression of title modifications on present hyperlinks and permissions. By the tip of this text, you’ll possess the data and confidence to change doc library names successfully, enabling you to boost the group and accessibility of your SharePoint surroundings.

Moreover, we’ll delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align together with your group’s taxonomy and data structure. By following these pointers, you may set up a naming conference that facilitates simple navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Issues Earlier than Modifying

Earlier than embarking on the method of enhancing a doc library title, it’s important to think about the next essential features.

1. Influence on Present Hyperlinks and References

Altering the title of a doc library can have an effect on present hyperlinks and references to that library. These might embody hyperlinks, embedded content material, and every other references that explicitly level to the unique library title. It’s essential to evaluate the potential impression on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker device to determine and replace all affected hyperlinks.
Notify customers and stakeholders of the library title change to make sure they will modify their references.
Think about using a redirect service to robotically ahead customers to the brand new library location.

2. Influence on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Modifying the library title might have an effect on these permissions, doubtlessly denying entry to approved customers. It’s important to evaluate the permission settings and be sure that the supposed entry rights are maintained after the title change.

Mitigation Methods:

Test the permission settings of the library to determine any affected customers or teams.
Replace the permission settings to mirror the brand new library title.
Notify affected customers and teams concerning the modifications to make sure they will proceed accessing the library as supposed.

3. Influence on Search and Metadata

Doc library names are used for indexing and search functions. Altering the title might impression the visibility and retrievability of paperwork inside the library. Moreover, any metadata related to the library, reminiscent of tags or content material varieties, might should be up to date to mirror the brand new title.

Mitigation Methods:

Assess the impression on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material varieties, and customized columns.
Notify customers and stakeholders of the potential impression on search and metadata.

Utilizing Significant and Concise Names

When enhancing a doc library title, selecting a significant and concise title is essential. An efficient title ought to precisely mirror the library’s content material and its function inside the group. This permits customers to simply determine and navigate the library, selling effectivity and decreasing confusion.

Listed below are some suggestions for creating significant and concise doc library names:

Use key phrases: Embody related key phrases that describe the library’s subject material. This permits customers to shortly perceive the library’s function and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As an alternative, present particular particulars concerning the library’s content material, such because the challenge or division it pertains to.
Preserve it concise: Intention for a reputation that’s between 3-7 phrases in size. A concise title improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be aware of particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Contemplate the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Extra Issues

Along with the ideas above, take into account the next finest practices for enhancing doc library names:

Use capitalization constantly: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the title.
Keep away from particular characters: Particular characters, reminiscent of colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Follow letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries inside the group. This ensures consistency and simplifies library administration.
Evaluate and replace commonly: Because the library’s content material and function evolve, evaluate and replace its title accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Unhealthy
Challenge Plan Paperwork	Docs
Advertising and marketing Collateral	Advertising and marketing Recordsdata
Buyer Service Data	Buyer Stuff

Avoiding Areas and Particular Characters

When enhancing a doc library title, it is essential to keep away from utilizing areas and particular characters. Areas may be interpreted as a separator, which may result in confusion when accessing the library. Particular characters, reminiscent of commas, semicolons, and colons, may trigger issues, as they can be utilized for different functions inside SharePoint. As an alternative, use underscores or hyphens to separate phrases within the library title.

Listed below are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library title. Use underscores or hyphens as a substitute.
Commas: Do not use commas within the doc library title. Commas are used to separate listing objects, and might trigger confusion in the event that they’re used within the library title.
Semicolons: Do not use semicolons within the doc library title. Semicolons are used to separate statements, and might trigger confusion in the event that they’re used within the library title.
Colons: Do not use colons within the doc library title. Colons are used to introduce a listing or definition, and might trigger confusion in the event that they’re used within the library title.
Different particular characters: Keep away from utilizing different particular characters, reminiscent of exclamation factors, query marks, and ampersands, within the doc library title. These characters may cause issues when the library is accessed or used.

By following these pointers, you may assist be sure that your doc library title is evident, simple to grasp, and accessible to all customers.

Listed below are some extra suggestions for selecting a doc library title:

Use a reputation that’s descriptive of the library’s contents.
Preserve the title brief and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Be sure the title is exclusive inside the web site.

By following the following pointers, you may select a doc library title that’s each efficient and straightforward to make use of.

Desk of Characters to Keep away from

Character	Cause
House	Might be interpreted as a separator
Comma	Used to separate listing objects
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	Might be complicated when utilized in a library title
Query mark	Might be complicated when utilized in a library title
Ampersand	Could cause issues when the library is accessed or used

Modifying the Doc Library Title in SharePoint On-line

Step 11: Modifying the Doc Library Title through PowerShell

PowerShell is a robust device that can be utilized to handle SharePoint websites and libraries. You should use PowerShell to edit the title of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Connect with the SharePoint On-line web site that comprises the doc library.
Run the next command to get the present title of the doc library:

Get-PnPListItem -Listing DocumentLibraryName

Run the next command to replace the title of the doc library:

Set-PnPListItem -Listing DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the title of the doc library has been up to date.

Extra Data

Listed below are some extra issues to remember when enhancing the title of a doc library:

The title of a doc library should be distinctive inside the web site.
The title of a doc library may be as much as 255 characters lengthy.
The title of a doc library can’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |
If you happen to change the title of a doc library, any hyperlinks to that library will should be up to date.

Instance

The next instance reveals find out how to use PowerShell to edit the title of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Listing Paperwork
Set-PnPListItem -Listing Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

If you happen to encounter any issues when enhancing the title of a doc library, you may strive the next:

Just remember to have the mandatory permissions to edit the doc library.
Guarantee that the title of the doc library is exclusive inside the web site.
Guarantee that the title of the doc library doesn’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |

If you happen to nonetheless have issues, you may contact Microsoft help for help.

Modifying the Doc Library Title in SharePoint On-Premises

16. Modifying the Doc Library Title in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Heart: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Connect with the SharePoint Web site

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Title

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Title

$libraryName = "New Library Title"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Web site

Disconnect-PnPOnline

Various PowerShell Methodology:

Set-PnPList -Id "<document-library-url>" -Title "New Library Title"

Be aware:

Change <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint web site and doc library URLs respectively.
Guarantee that you’ve got the mandatory permissions to change the doc library title.

Library Title Already Exists Errors

1. Error Dealing with

When creating or enhancing a doc library, you could encounter an error if the library title already exists. To handle this, it is essential to grasp the error dealing with mechanisms in place.

2. Present Library with the Similar Title

If you happen to try to create a library with a reputation that matches an present library, you’ll obtain an error message. This error prevents duplicate libraries with the identical title, which might result in confusion and knowledge administration points.

3. Library Title Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Because of this a library named “Paperwork” is completely different from a library named “paperwork.” Making an attempt to create a brand new library with the identical title however completely different casing will end in an error.

4. Errors in Totally different Contexts

The error habits might range relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical title already exists.
Modifying an Present Library: If you happen to try to edit an present library’s title to match an present title, additionally, you will obtain an error.
Transferring or Copying a Library: When shifting or copying a library, the vacation spot web site should not have already got a library with the identical title. In any other case, an error will happen.

5. Error Message Variation

The precise error message you obtain might range relying on the SharePoint model and settings. Frequent error messages embody:

“A library with this title already exists.”
“The desired library title already exists.”
“The library title is already in use.”

6. Learn how to Deal with Errors

To resolve library title already exists errors, observe these steps:

Confirm the Library Title: Make sure that the library title you’re utilizing is completely different from any present library names on the location.
Test Case Sensitivity: Affirm that the case of the library title matches the prevailing library title if you’re enhancing it.
Select a New Title: If crucial, choose a special title for the library that doesn’t battle with present library names on the location.

7. Greatest Practices for Library Naming

To keep away from library title conflicts and enhance knowledge administration, take into account the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are simple to determine.
Brief and Concise: Preserve library names transient and to the purpose to boost readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with completely different browsers and methods.
Contemplate Synonymity: If attainable, keep away from creating libraries with related names or synonymous phrases to reduce confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to boost group and searchability.

8. Extra Issues

Along with the steps outlined above, hold these issues in thoughts:

Web site Assortment Recycle Bin: If you happen to delete a library by mistake, you may restore it from the location assortment recycle bin inside a selected timeframe.
SharePoint Administrator: In case you are unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Get together Instruments: There are third-party instruments out there that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display screen. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure numerous settings to your new column:

Title: Present a descriptive title to your column that precisely displays its function.
Kind: Choose the info sort of your column, reminiscent of textual content, quantity, date, alternative, and so forth.
Description: Enter a quick description to assist customers perceive the aim and context of the column.
Required: Test this field if you need the column to be obligatory for every doc within the library.
Enable a number of values: Allow this feature to permit customers to enter a number of values in a single column for every doc.
Hidden: Test this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and kind templates however usually are not seen in the usual library view.

As soon as you’ve got configured the column settings, click on on the “OK” button to create the brand new column.

Modifying a Column’s Properties

To edit the properties of an present column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the best of the column title. Click on on the arrow icon and choose “Edit” from the drop-down menu.

It will open the “Edit column” dialogue field, the place you may modify the next properties:

Title: Change the title of the column.
Kind: Change the info sort of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Enable a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your modifications, click on on the “OK” button to avoid wasting the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the best of the column title. Click on on the arrow icon and choose “Delete” from the drop-down menu.

It will immediate you with a affirmation dialogue field. Click on on the “OK” button to substantiate the deletion.

Column Sorts

SharePoint presents all kinds of column varieties to fulfill completely different wants. Listed below are among the generally used column varieties:

Column Kind	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of traces of textual content	Shops a number of traces of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Alternative	Permits customers to pick out a price from a pre-defined listing of choices.
Lookup	Hyperlinks to a column in one other listing or library.
Individual or Group	Shops the names of customers or teams.

How To Edit A Doc Library Title

Libraries may be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a corporation may rename Advertising and marketing Collateral Library to Collateral Library and transfer it below a brand new Paperwork library.

From the location actions menu , choose Web site contents.
Choose Paperwork(or the title of the library that comprises the library that you just wish to rename).
Hover over the title of the library that you just wish to rename and choose the ellipsis (…) on the best.
Choose Edit.
Underneath Title, edit the library title.
Underneath Description (optionally available), edit the library description.
Choose Save.

Individuals additionally ask about 115 How To Edit A Doc Library Title

How can I rename a library in SharePoint?

To rename a library in SharePoint, observe these steps:

Go to the SharePoint web site that comprises the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" discipline, enter the brand new title for the library.

Click on on the "Save" button.

How can I modify the title of a SharePoint doc library?

To alter the title of a SharePoint doc library, observe these steps:

Open the SharePoint web site that comprises the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" discipline, enter the brand new title for the library.

Click on on the "Save" button.